Executive Assistant
Our Company is expanding and hiring a full-time Executive Assistant to join our team to help us with administrative and clerical duties.
We are a fast-growing real estate holding company that operates several different businesses in and around Real Estate Investing and services for the real estate investing industry, anchored by Investor Fuel, a community of professional real estate investors and coaching business, as well as several businesses that invest in real estate.
We are results-driven and people-focused!
Are you ready to thrive in a fast-paced environment where you get to truly make an impact on the lives of others?
Responsibilities
- Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains executive’s appointment schedule by planning and scheduling appointments, meetings, conferences, and teleconferences.
- Welcomes guests and customers by greeting them in person or on the telephone; answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Manages projects and conducts research as needed; following up on results.
- Prepares presentations and reports by collecting and analyzing information.
- Provides historical references by developing and utilizing filing and retrieval systems; recording meeting discussions, organizing and maintaining files and records.
- Coordinate travel for the owners – airfare, hotel, car rental and keep the owner’s calendar updated with all travel agendas and details.
- Maintain the owner’s contact database, various CRM systems, and contacts.
- Help coordinate speaking opportunities and details for owners with conventions and conferences, etc.
- Track deliverables and action items from the owner’s calls, meetings, conferences, and Emails.
- Coordinate tasks for others as needed
- Assist and lead other projects as needed
Your Job Title:
Executive Assistant
Where you Will Work:
Our office in Carrollton, TX
Who are we?
We’re a holding company consisting of multiple businesses all centered around “Real Estate Investing”, including investment companies and service based companies that serve hundreds of other real estate investors.
Our Companies Include:
- Investor Fuel (Mastermind: Professional Real Estate Investor Association)
- Investor Machine (Lead Generation Agency)
- Education and Coaching Company
- Several other active real estate investing companies
Our Core Values Include:
- Teamwork – A chain is only as strong as its weakest link. We must be strong 365 days a year to support the team.
- Excellence – We strive to get better every single day as efficiently as possible.
- Accountability – We do what’s right, not what’s easy.
- Loyalty – We’re loyal to a fault to our team and our customers.
- Resourcefulness – We’re scrappy and do whatever it takes to make it happen.
Who are We Looking for?
The Executive Assistant is an individual who thrives on taking risks and facing challenges while maintaining a win-win, positive attitude. In addition, he or she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high-achieving professional who is committed to putting clients first, doing the right thing, and going above and beyond and seeking win-win agreements.
These are the Standards a Well-Above-Average Performer will Maintain or Exceed:
- Monitor deadlines and provide notices to appropriate parties when necessary
- Act as the main point of contact the CEO
- Complete office management tasks such as organizing filing systems and ordering office equipment and supplies
- Help prepare for client events (we host several large events per year around the country)
- Manage schedules including itineraries, travel arrangements, and team meetings for the CEO and other team members.
- Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive
- Help prepare meetings and take detailed minutes
- Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
Knowledge/Skills
- High school diploma or equivalent required (College preferred)
- Previous proven experience providing high level support to busy executives
- Very high level of attention to detail
- Very strong “doer” – great at solving problems and getting things done.
- Available during normal business hours, and periodically, outside of normal business hours.
- Has knowledge of common softwares (Microsoft Office, Google suite), and fast learner on other systems.
- Excellent written and verbal communication skills
Compensation
- Base Salary: $50,000 – $60,000 Annually
- Paid Time Off
- Bonuses: Based on Performance up to 10% of Base.
Please fill out the form below. Once submitted, you will be redirected to take our personality assessment. Please complete both personality assessments to be considered for the position!
